Privacy Policy — OVN Nexus

OVN Nexus (“OVN Nexus,” “we,” “us,” or “our”) operates the research and education platform at ovnnexus.com for clinicians, scientists, and students studying the oral-vascular-neural axis. This Privacy Policy explains what information we collect, how we use it, and the choices you have. It applies to the public website, the authenticated research portal, the Oral Health Bulletin, and related services.

Information we collect

Account information. When you create an account, we collect your name, email address, professional affiliation, and any optional credentials you choose to share (e.g., DDS, MD, PhD, research focus).
Research-portal content. If you are granted research access, we store the notes, datasets, patient records, biomarker entries, experiments, trials, and papers that you submit. You are responsible for ensuring that any patient-identifying data you upload is properly de-identified and that you have authority to upload it.
Communications. We retain emails and messages you send to us, including newsletter sign-ups and support requests.
Usage data. Our hosting and analytics providers collect standard log data (IP address, browser, device, pages visited, timestamps) to operate and secure the site.
Cookies. We use first-party cookies that are strictly necessary for authentication and session management. We do not use third-party advertising cookies.

How we use information

To operate, secure, and improve the platform.
To authenticate you and enforce role-based access (e.g., research access, admin).
To send the Oral Health Bulletin and operational notifications you have requested.
To respond to questions, support requests, and legal obligations.
To produce aggregated, de-identified analytics about platform usage and the research it supports.

How we share information

We do not sell personal information. We share information only with:

Service providers that host and operate the platform on our behalf (e.g., Supabase for authentication and database, Vercel for hosting, Resend for transactional email). These providers process data under contract and only as needed to provide their services.
Research collaborators you explicitly designate within the research portal.
Authorities when required by law, court order, or to protect the rights, property, or safety of OVN Nexus, our users, or the public.

Data retention

We keep account and research-portal data for as long as your account is active and as needed to provide the service. You may request deletion of your account and associated content at any time by emailing the address below; we will delete or de-identify your data within a reasonable period, except where retention is required for legal, security, or research-integrity reasons.

Security

We use industry-standard safeguards including TLS in transit, encryption at rest by our cloud providers, role-based access controls, and audit logging. No method of transmission or storage is perfectly secure, so we cannot guarantee absolute security.

Your choices and rights

Access, correction, deletion. You can review and update your profile from the portal, and you can request a copy or deletion of your data by emailing us.
Marketing communications. You can unsubscribe from the Oral Health Bulletin and other non-essential email at any time using the unsubscribe link or by contacting us. Operational and security messages may still be sent.
Regional rights. Depending on your location (e.g., California, EU/EEA, UK), you may have additional rights such as data portability or the right to lodge a complaint with a supervisory authority.

Children

OVN Nexus is intended for professional and academic audiences and is not directed to children under 13. We do not knowingly collect information from children.

Research and medical disclaimer

Content on OVN Nexus is for professional education and scientific discussion. It does not constitute medical advice and does not establish a causal relationship between periodontal disease and any systemic condition.

International users

The platform is operated from the United States. If you access it from outside the U.S., you understand that your information will be transferred to and processed in the United States and other jurisdictions where our service providers operate.

Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be posted on this page with a new “Last updated” date and, where appropriate, communicated by email.

Contact

Questions or requests: [email protected].